Guide to Letting Property

In our Clifton and Southville lettings agencies, our main services are Managed Property and Let Only. See below what is included in both services.

Both Managed Property and Let Only services

• Agreeing with the Landlord achievable market rent
• Advertising and Full property matching to database
• Carrying out viewings with potential tenants and negotiating rent and tenancy
• Taking a holding deposit from tenants and taking up full references to allow landlord to make a decision on suitability of tenants and guarantors.
• Organising an inventory, gas safety report, electrical safety report, energy performance certificate as required etc for compliance.
• Preparing a Tenancy Agreement in accordance with the Housing Act 1988 and meeting with the tenants to sign the agreement and all prescribed information
• Preparing a standing order mandate for future rent payments for the tenant to sign.
• Providing the tenant with the landlord’s contact information and utilities providers.
• Taking the first month’s rent and tenancy bond in cleared funds
• Providing the landlord with a copy of the tenancy agreement, tenants contact details, inventory and any other prescribed or essential documentation.
• Registering the deposit with the Deposit Protection Scheme (DPS) and providing the tenants with correct prescribed information as required.
• Transferring the rent to the Landlord after deduction of fees and any other agreed costs
• Providing a statement by email or post as required.
• Advising on and mitigating issues of compliance and legal legislation

Only Managed Property service

• After check-in, providing meter readings to utilities where required and changing council tax payee
• Being the first point of contact for the tenant with regard to maintenance issues.
• Visiting the property up to three times per year at set times in order to appraise the general Condition of the property. A written report of the findings will be sent to the landlord
• Organising minor routine repairs to a value not exceeding £300 Including VAT
• Informing and taking the landlord’s instructions on any major repairs
• Collection of rent and payment to landlord without delay but certainly with 7 days of receipt
• Advising landlord and chasing of any unpaid rent
• Providing landlord with statements of rent and expenditure for tax purposes